CONSTITUTION AND BY-LAWS OF THE GLENBARD EAST MUSIC BOOSTERS
CONSTITUTION
Article I. Name
The name of this organization shall be “The Glenbard East Music Boosters”, referred to hereinafter as the Organization.
Article II. Objectives
Section 1. The primary objectives of the Organization shall be:
a. To generate and maintain an enthusiastic interest in the
various music classes and groups at Glenbard East High
School, Lombard, Illinois
b. To lend moral and financial support to the music programs at
Glenbard East.
c. To cooperate with the Music Department personnel in building
and maintaining an organization of people and parents for
the purpose of promoting the programs and general activities
of the music department.
d. To raise and disburse funds for any or all of the approved
projects or objectives of the Organization.
Article III. Membership
Section 1. The parents/guardians of students participating in the
Glenbard East Music Programs shall be members of the Organization
with voting and office-holding privileges.
Section 2. The School Principal and the music staff department
shall be ex-officio members of the Organization with voting
privileges.
Section 3. Any other interested person wishing to support the
Organization and its purposes may become associate members
with no voting or office-holding privileges.
Article IV. Type of Organization and Dissolution
Section 1. The Organization is a non-profit organization, and no
part of any net income it may have shall inure to the benefit of
any private party deemed a shareholder, nor shall any member or
officer of the Organization receive or be entitled to receive any
profit of any kind.
Section 2. In case of the dissolution of the Organization, no
distribution of any of its property or assets shall be made to any
member or officer thereof. Upon completion of the payment of all
outstanding obligations, any remaining property or assets shall be
applied to accomplish the objectives of the Organization.
Article V. Officers (Executive Board)
Section 1. The officers of the Organization shall be President,
Vice-President, Secretary, Treasurer and the Music Department
Chairperson.
BY-LAWS
Article I. Meetings
Section 1. One (1)general membership meeting shall be held
during each school year with the date, time, and place to be
established by the Executive Board. The purpose of this meeting
is to present the slate of officers and to vote for new officers
for the coming year.
Section 2. Special membership meetings may be called by:
The President of the Organization
The Executive Board
The President, having received a written request for a special
meeting from 10 or more members of the Organization.
Section 3. The presence of twelve (12) members shall constitute a
quorum for the transaction of business at any general membership
meeting.
Article II. Music Booster Passes
Section 1. The cost and use of the Music Booster Pass shall be
established by the Executive Board. The passes may be
purchased up to April 1 of each school year.
Article III. Executive Committee
Section 1. The property and affairs of the Organization shall be
managed and controlled by the Executive Committee consisting of
the following members:
The Executive Board
The chairpersons of standing committees
The principal of Glenbard East High School
The staff of the Glenbard East Music Department
Section 2. The Executive Committee shall meet at the call of the
President or any five members of the Committee on official
notification of each Committee member.
Section 3. The President or Vice President and seven (7)
additional members of the Executive Committee shall constitute a
quorum for Executive Committee meetings.
Section 4. All members of the Executive Committee shall serve
for a period of one year; if they are unable to complete their
term a successor will be named.
Section 5. Members of the Executive Board shall serve for a
period of one year, and no more than two consecutive years in the
same office.
Section 6. Any vacancies occurring on the Executive Committee
shall be filled by appointment by the Executive Board.
Article IV. Selection of Officers
Section 1. During each year, the current President, the Music
Department Chairperson, and at least two other members of the
Executive Committee shall prepare a slate of Executive Board
officers, to be presented for approval by the Organization
membership at a general meeting.
Article V. Duties of Officers
Section 1. The President shall preside at all meetings of the
Organization and Executive Board; shall have supervision of the
affairs of the Organization; shall be an ex-officio member of
all committees and shall be notified of their meetings.
Section 2. The Vice President shall perform the duties of the
President in their absence and shall serve in additional
capacities as the President may deem necessary.
Section 3. The Secretary
a. The Secretary shall keep minutes of both general meetings
and executive meetings, and make copies of those minutes
available upon request to members within 20 days of the
meeting.
b. The Secretary shall be responsible for correspondence and
for notification of the Executive Board of meetings.
c. The Secretary will compose and mail notices as requested by
the Executive Committee.
Section 4. The Treasurer
a. The Treasurer shall be the custodian of all funds of the
organization, maintaining a complete and accurate record of
receipts, disbursements and fund balances.
b. Fund expenditures for non-recurring equipment purchases or
extraordinary items over $250.00 must be approved by the
Executive Committee prior to disbursement. Fund
expenditures for recurring payments, supplies, scholarships
or fund-raising costs may be approved subsequent to
disbursement at the next regularly scheduled Executive
Committee meeting.
c. One signature of either the Treasurer or the President
shall be required on all checks; the equivalent of said
signature shall be required on EFT transactions.
d. The fiscal year shall coincide with the school year: July 1
through June 30. The Treasurer shall be required to
prepare an annual financial summary of receipts and
disbursements for each fiscal year by August 15 of that
same year.
e. The Treasurer will be responsible for preparing a financial
condition report for every regularly scheduled Executive
meeting.
f. The Treasurer and music department staff will create the
annual budget of anticipated fundraising activity net
income and proposed expenditures. This budget must be
approved by the Executive Committee prior to September 30
of each year.
g. The Treasurer is responsible for filing in a timely manner
any financial reports and forms as may be required by any
government entity.
h. At such time as the Treasurer leaves the position, whether
by expiration of term, resignation or for any other reason,
an audit of the books shall be performed by a qualified
outside party approved by the Executive Committee.
Article VI. Standing Committees
Section 1. The Executive Board may establish and appoint
chairpersons for the standing committees as deemed necessary.
Section 2. Each chairperson is responsible for the selection of
members of their committee.
Article VII. Interpretation
Section 1. All questions regarding the interpretation of this
Constitution and By-Laws shall be resolved by the Executive
Board, and its decision shall be final.
Section 2. The Rules contained in Roberts Rules of Order Revised
shall govern the Organization in all cases in which they are not
inconsistent with the by-laws of the Organization.
Article VIII. Amendments
Section 1. This Constitution and By-Laws may be amended by a two-
thirds (2/3) majority vote of members present at any general or
special membership meeting.
Section 2. The amendment must be presented in writing and read at
an Executive Committee meeting prior to presentation to the
general membership.
Amended March 10,
2005